Accountable to:
Head of Youth Ministry

Role description: 
As part of the Youth Team, your role would be to administrate Youth Trips, Residentials, special activities and in-house events.

Specific tasks:

• Researching and booking events for Youth – negotiating price and details.
• Source additional resources e.g. transport, equipment hire, production hire, food etc.
• Liaising with event and sorting invoices, deposits, etc.
• Overseeing bookings for youth for each event – ensuring all payments, consent, forms and youth personal information are collated as required.
• Support with relevant documentation as needed, e.g. risk assessments.
• Overseeing parent queries throughout booking period.
• Effective liaising with Youth Team in the months/weeks prior to event.

Events:

• Youth Camp
• Youth Day Trips
• Summer Festivals
• Youth Socials
• Youth Baptisms

Person specification

• Ability to provide a KingsGate pastoral reference.
• Partner and/or regular attender of a LifeGroup.

Key skills, attributes and/or experience
Essential:

• Organised and efficient with excellent administration skills.
• Effective written and verbal communication skills.
• Resourceful and excellent problem solver.
• Basic knowledge of Microsoft Excel.
• Able to pick up new software programmes.

Desirable:

• Serve more widely on youth team, to understand team and youth dynamics and youth ministry culture.

Support and personal development

• Training related to your responsibilities as a volunteer.
• A named person who will supervise your volunteering and with whom you can discuss your work.
• Regular one-to-one meetings with your supervisor.
• A review of your volunteering role after three months (this will normally be carried out by your supervisor).
• Reimbursement of your expenses. If claiming fuel then this will be paid at the prevailing mileage rate.
• Access to the church Dynamics system, if appropriate, and any training required to use it.
• A full member of the staff team with access to a range of developmental opportunities.

Time commitment

• 2 to 4 hours a week (opportunity to expand depending on events).
• Working from home.
• Monthly attendance where possible at Tuesday Morning team meetings.

This Job Description was created by Phil Timson in April 2023.