Accountable to: Assistant Head of Youth and Young Adults

Role description:

Last summer, KingsGate Youth took 151 young people, supported by 26 adult leaders, to Limitless Festival at Stafford Showground. In 2026, we’re excited to be heading back once again.

We are looking for a staff volunteer to support the administrative and registration processes that make this residential trip possible. This role is key in ensuring clear communication, accurate records, and a smooth experience for young people, parents, and the wider team in the lead-up to the festival.

Specific tasks:

• Provide general administrative support for KingsGate Youth’s residential trip to Limitless Festival 2026
• Manage registrations and maintain accurate records for young people, including medical and dietary information
• Act as a point of contact for parents and guardians, responding to queries and sharing key trip information in a timely and helpful manner

Person specification

• Ability to provide a KingsGate pastoral reference.
• KingsGate Partner and /or regular attendance at a LifeGroup.

Key skills, attributes and/or experience

Essential:

• Competent in using Excel (or similar spreadsheet software)
• Strong written and verbal communication skills
• Well organised, with good attention to detail
• Able to work effectively as part of a team

Support and personal development

• Training related to your responsibilities as a volunteer.
• Supervised and supported by youth team.
• Regular one-to-one meetings with your supervisor.
• A review of your volunteering role after three months.
• Access to any relevant staff training and leadership development resources if appropriate.
• Access to technical equipment and IT systems, if needed for the role, including any training required
• Full involvement in the life of the staff team (e.g., Summer BBQ and Christmas meal)
  
  

Time commitment

• 7 hours per week
• Hybrid working
  
  

This Job Description was created by Ceire Charlton in February 2026